Picture Day Phase Checklist

Avital Sykora

Modified on: Mar 08, 2024

We're thrilled to have you on board with GotPhoto, and we're here to ensure your photo jobs run seamlessly!

To help you get started, we've put together a handy checklist of tasks to set up your upcoming photo jobs. The tasks on this page are all related to the Picture Day Phase of your job.

We've outlined the critical steps for making your Picture Day a success:

1. Get Organized:

Picture Day can be hectic and full of surprises, but staying organized throughout the day can help you make sure everything runs as smoothly as possible. Some things to keep in mind:

Explain your itinerary to your organization's staff, and enlist their help in filling out subject information on your QR cards (if applicable).
Set up the space for your photo shoot.
Choose an appropriate spot for group photos (if applicable).
Make sure you have some extra blank QR cards (and a pen!) on hand for any last-minute additions!
Plan your poses ahead of time to make sure you get the best shots possible!

2. Take Photos:

The following section explains the process of taking photos so that they get properly sorted for you by the GotPhoto system. Click the tab of the sorting functionality you'll be using (QR Cards or Barcode Tagging):

Shooting with QR CardsShooting with Barcodes

Group Photos: Start with these before continuing on to individual shots. These photos will be accessible to all subjects in the group, so no QR cards are needed.
Individual Photos:
1. Take a photo of the subject's QR card (Make sure that full name, group, and QR code are visible). Click here to read important information about shooting QR codes correctly.
2. Take all of that subject's individual shots. All photos that come after the QR card (and before the next subject's QR card) will be automatically linked to that code.
3. When finished, hand the subject their QR card as it contains their access information for purchasing photos later on. If working with a school, you can decide to hand off the QR cards to teachers for safekeeping. If you're using multiple access codes per subject (e.g. with dance photography), it's a good idea to hand the subject all of their QR cards at once after taking their final photo.
4. Proceed to the next subject by taking a picture of their QR card.
Buddy/Sibling Shots: If requested, you can take Buddy/Sibling Shots by following our workflow options here.

⚠ Important: Make sure that the QR cards are flat, focused, and well-lit so that they can be properly scanned by the system!

The instructions provided here are for use with Foolography's Entagged Device. If you do not have this device, please use QR Card tagging.

Group Photos:
Start with these before continuing on to individual shots. These photos will be accessible to all subjects in the group, so no barcodes are needed.
Individual Photos:
Click here for a full breakdown of how to run a shoot with your Entagged device.

Ready for the next phase? Click here to move on to the Review Phase Checklist!

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Picture Day Phase Checklist

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