Create a Photo Job

Overview

Ready to get started? This guide walks you through the first step with GotPhoto: creating a photo job. Ensure your account setup is complete before proceeding.

Step 1: Create a new photo job

On your dashboard, click Create a job.

Classic interface: Navigate to Photo Jobs > Create a job.

Step 2: Enter job details

1. Job name: This name appears publicly in your online shop. Use a clear format like Lincoln Elementary - 2025.
2. Date of shoot: Helps track and prepare for upcoming jobs. Create jobs a few days in advance.
3. Organization (client): Select or add the organization associated with the job (e.g., school, league, dance studio).

• If existing: Start typing the name and select from the dropdown.
• If new: Add the details below.

Adding a new organization (client)

• Enter address and contact person (e.g., principal or director).
• Enable School Portal access (optional). Clients will get an email to set their password.

Depending on permissions, clients can:

• View sales statistics
• Access orders and downloads
• Manage data (support can enable if needed) — US/CA | UK

Step 3: Define job settings

4. Job type & internal job name
   • Job type: Used for reporting. Use "School" or "Sports" to enable editing/extraction services.
   • Internal job name: Used for file storage and QR cards. Use formats like PlainviewHSFall2024. No spaces or leading/trailing dashes/underscores.

5. 

6. Subjects expected (optional): Estimate high to print enough QR cards. For 100 expected, print 110.
7. Online Shop 2025 Edition: Enable for optimized customer experience. Check suitability.
8. Prepay: (NA only) Enable if using prepay sales. Can be toggled anytime.
9. Assignees: (Paid plans) Assign team members with upload rights to the job.

Save the photo job after completing these steps.

Step 4: Access and edit settings anytime

To make changes, go to Actions > Edit Job Information within the job.

Internal job name guidance

If using FTP or EasyUpload, use descriptive job names.

• Visible on QR cards
• Must be unique
• Only letters, numbers, dashes, or underscores
• Avoid starting/ending with dash or underscore

Pro tip

If you select the same job type in a future job (e.g., Elementary School), GotPhoto will apply previous settings (e.g., tagging, pricing, coupons). You can still adjust them anytime.

The takeaway

Create your first photo job with confidence. Set up core elements like the name, date, and organization (client) to streamline your workflow. Use advanced options to further customize your process as you grow.