Overview
Ready to get started? In this article, we'll show you how to take the very first step with GotPhoto — creating a photo job! Make sure you've taken care of your initial account setup settings before continuing.
Creating a Photo Job
To create a new Photo Job, click into the Photo Jobs page via the top toolbar, and then click the blue + Create New Job button:
The above image is an example of a Photo Jobs page populated with jobs in the various stages. When you first open your account, it will be empty.
It's time to add your job details:
- Job name: This is, you guessed it, the name of your photo job. This will also be the public name for your online shop, meaning your customers will be able to see this name. It’s a good idea to name it the name of the school or event and the year, such as "[Organization Name] — [Year]".
- Date of shoot: This is the date of the photo shoot. This is important for keeping track of your photo shoots, making them easy to reference and see which ones are upcoming for you to prepare for. It is always a good idea to create Photo Jobs at least a few days before the actual shoot to ensure everything is prepared in advance.
- Type: This will be used for statistical purposes; for example, if you want to compare nursery jobs to primary school jobs. Please note: Our basic editing and background extraction services can only be used within jobs categorized as "School" or "Sports". You can always change the shoot type later on.
Scroll down a bit to see the Advanced Settings. Click on the blue link to expand it, as seen below. This section is optional but recommended. - People expected: The amount of people you are expecting to photograph. This number will be used to create the appropriate number of QR cards later. It’s best to estimate a higher number in case you end up needing extra QR cards, so for a job with 100 people expected, we recommend printing at least 110 cards.
- Search for an organization: This will be the name of the school or organization. If this is your first job in the system, you will need to create an organization by clicking the Or add a new organization link on the right. The only required field is the name, but it can be helpful to fill in the rest of the fields if you have that information. This information is used for statistical purposes, in addition to providing sales information to the organization if necessary. Learn more about adding a new organization here.
- Internal job name: This is the private job name. A folder with this name will be created in your directory. If you plan to use FTP or EasyUpload to upload your images, it would be good to name each job something memorable, such as a combination of the organization name/acronym and the season and/or year (e.g. "PlainviewHSFall2024"). This internal name will also be visible on your QR cards. Internal job names must be unique and consist of letters/numbers/dashes/underscores (Please do not start or end an internal name with a dash or an underscore, as this can negatively impact your photo uploads).
- Prepay: Prepay is currently only available for our North American customers. Tick this box if you are planning to do prepay sales in this job. You will have the option of turning prepay on/off later on in the job settings as well. If you don't see this option, you currently don't have Prepay enabled on your account. If you would like to enable it, please contact supportus@gotphoto.com.
Click Save job to proceed.
The Takeaway
Get started by creating your first photo job. Set up key details like job name, shoot date, and expected number of participants to streamline your workflow. Don't forget to explore our advanced settings for added customization.