Table of contents
- Overview
- New event workflow in the New Shop
- How do I share my gallery?
- What do customers see before the gallery goes live?
- How can I collect contact information?
- Can customers browse albums in a shared access code job?
- How do customers select package photos from a large gallery?
- Summary
Overview
Looking to create an event gallery that everyone can access with the same code? This article explains how to set up and share a shared access code gallery in the New Shop.
During the transition period, the One Access Code access type isn't available yet. Instead, create your event using the Global Access Code workflow. The One Access Code access type will become available soon. The workflow described in this article remains the same.
Note: Public photo jobs are no longer available, as they are not supported in the new GotPhoto o. Shared access code galleries are the recommended alternative, providing easy access for attendees while requiring a shared access code to protect your gallery from unauthorized access, including automated bots and AI crawlers.
New event workflow in the New Shop
We are in the process of retiring the Legacy Shop. During the transition period, it isn't yet possible to select the One Access Code access type for new jobs. In the meantime, create your event using the Global Access Code workflow. Your customers won't notice any difference in the gallery experience.
Here's how to configure a Global Access Code for your job:
- Select Access code for each person.
- Choose QR Tagging.
- Under Expert Settings, click Add global access code.
- Enter an easy-to-remember access code for attendees.
- Save the job settings.
The workflow described in this article is the same for both Global Access Code and One Access Code. The screenshot below shows the One Access Code settings you'll see once this access type becomes available.
Visitors must enter the shared access code before they can view the gallery. Although everyone uses the same code, it prevents anyone from accessing the gallery with only the shop URL, including automated bots and AI crawlers.
How do I share my gallery?
Share your shop URL together with the shared access code before or during the event.
Attendees can also scan the QR code during the event to register for gallery notifications before the photos are published.
Pro Tip:
Download the QR code as a PDF and print it on flyers, posters, or event signage. Attendees can then:
- Sign up to be notified as soon as the gallery is live.
- Access the gallery later by scanning the QR code with their phone.
Sample poster or flyer:
What do customers see before the gallery goes live?
Before you have uploaded the photos and set the job to Selling, customers who scan the QR code will see the registration form instead of the gallery. They can enter their name and email address to sign up for notifications. Once the gallery is published, they will automatically receive an email letting them know their photos are available to view and purchase.
How can I collect contact information once the job goes live?
Once you have created the job, enable customer Registration, either optional or required, in your Advanced Job Settings and configure it to appear after every login.
Important: If the registration form is only shown once, it will only be displayed to the first visitor who accesses the gallery. Setting it to appear after every login ensures every attendee can sign up for gallery notifications.
The collected data is automatically linked to each visitor and can be used for automated campaigns and abandoned-cart reminders.
Can customers browse albums in a shared access code job?
Yes. In the À la carte section (Individual photos section in the UK), customers can browse all available albums in a horizontal carousel at the top of the page. Selecting an album displays the photos it contains.
Customers can also:
- Browse albums using the carousel at the top of the page.
- Switch between albums at any time.
- Use the Photo type filters to narrow the gallery to All, Group, Individual, or Composite photos.
These options make it easier for customers to find the photos they are looking for.
How do customers select package photos from a large gallery?
If feasible, split the event into one to three separate jobs. This is recommended for multi-day events or events with different segments.
We're planning to add package wishlist functionality, so customers can fill their packages directly from their saved wishlist items. This will enhance the customer experience by allowing them to browse images by album and add favorites to their wishlist as they go. This is on our roadmap for a future update, though we don't have a timeline to share yet.
Summary
Use the Global Access Code workflow during the transition period. Once the New Shop migration is complete, the One Access Code access type will become available. Share your shop URL together with the shared access code or a scannable QR code for easy access.