Assign or change index and cover photos in GotPhoto

Table of contents

• Overview
• Set a new index photo
• Set a new album cover photo [Single access code only]
• The takeaway

Overview

Index photos (also called "favorite photos" or "starred photos") serve multiple roles in your workflow:

• It’s the default photo included when you download a student data export.
• [Prepay only] It’s the photo used to fulfill prepay orders when more than one image exists per subject.
• It appears in the online shop banner if customers are asked to choose a favorite/yearbook/ID photo.

By default, the first image after the QR card is used as the index photo. This article shows how to manually assign a new index photo for a gallery and how to set a different cover photo for an album in single-access-code jobs.

Set a new index photo

The default index photo (marked with a star icon) is usually the first image after the hidden QR card.

If you use barcode tagging, the first image becomes the index by default.

To change the index photo:

1. Go to the Photo Management tab in your Photo Job.
2. Open the album you want to edit.
3. Click the image you'd like to make the new index photo. A preview opens top-right with a star icon option.
4. Click the star icon below the preview. The selected image is now the index photo.
   
   

⚠ Important: If a customer selects a favorite or yearbook photo, their choice overrides the photographer’s index photo. The customer’s pick will be marked with a heart icon. You can still override it for exports using student data export.

[Advanced] Index photo selection priority:

1.  Customer selection (if enabled)
2.  Photographer selection (via Photo Management)
3.  5-star rating (first 5-star photo in gallery)
4.  Default selection (after QR card or first in Entagged galleries)

To remove a current index photo, simply select a new one.

Set a new album cover photo [Single access code only]

[Prepay only] In single-access-code jobs (like group-only galleries), you can customize the cover photo for each album.

The first image becomes the default cover photo. To assign a new one:

1. Open the Photo Management tab in your Photo Job.
2. Select the album you want to update and open it.
3. Click the image you want to set as the cover photo. The preview opens with a cover icon below it.
   
4. Click the star icon. It becomes filled in and marked “Cover Photo”.
   
   

The takeaway

Index and cover photos are essential for consistent branding, accurate exports, and optimized online shop presentation. Use this guide to confidently assign or override favorite photos per gallery and album—whether for internal organization, prepay fulfillment, or customer experience.