Upload Metadata

Please use this template for your data. This is a different template from the regular GotPhoto template for QR tagging, as it has the additional column Photo for the file name. Just leave the columns bank where you don't have any information. It's important not to change the wording of the column headers.

Mandatory Fields:

• Firstname
• Access Code (Here, you need to create random codes, if not already assigned, you can create random codes in Excel)
• Photo (File name)

Optional information:

• Parent contact info: In order to create a customer entry, you need at least an email address to create a prospective buyer, using just a parent phone number only will not create a customer entry.
  If you have phone numbers:
  

  North American Customers:  Feel free to use spaces, dashes, or parentheses; our system recognizes all of these formats as North American phone numbers.

  UK Customers:  At this time, please format phone numbers with +44 and no 0 at the beginning, and do not use any spaces or additional characters (e.g. +441234123456).

• Group: If you want to sort the subjects into grades or teams, use the group column, for teacher /coach the teacher column. This way, you can upload the pictures in just one folder and use the "Resort photos based on group or teacher" option when you activate the access codes after the upload.  
• Identifier: This column can be used for the student ID. Each student entry must be unique; you can't use the same identifier for all students.

For multiple images for the same subject, create individual rows for each image like in this example. So, if a subject has 3 images, they should have 3 rows with data instead of just one. 

1. Create a job with the Settings Access code for each person and select the method Manual Tagging.
2. Select your Price Profile, and fill in all information under Important Events.
3. Assign a Communication Profile. 
4. Make sure to save the settings on the left or bottom of the Settings page.

1. Go to Photo Management.
2. Under More... select Import metadata.
   
3. Upload your CSV file
   
4. Now you should see the CSV. If you click Resort Photos based on names list, you will see the drop-down menu where you can sort the images in Group (grade) or Teacher (coach) folders. Don't click Apply; you first need to upload your pictures.

Upload the pictures to the job. You can use the web upload by clicking again the Photo Management tab. There,  you can create albums and add all individual pictures to that folder.

We recommend using one of the faster upload options, such as EasyUpload or uploading the pictures via sFTP or Lightroom.

1. After uploading the pictures, click into the Photo Management tab so that you can see the metadata file and the Apply button. Make sure to select a watermark.  If your names list has entries in the group or teacher columns, check the box for the expert feature "Resort photos based on name list", then, hit the blue Apply button
2. Wait until the access codes have been activated, don't close that page during this process.  
   
3. Now each album has separately tagged galleries, the student name and (if it was in the CSV) customer contact data (click envelope). The first image in each gallery is the index picture, of course you can go in and select a different one.

Group pictures:  If you have group pictures, you can now also upload your group pictures to the job. If you have different albums, you can upload them all in one group folder and move them afterwards to the correct album.

A second option is to upload them all to one album that is visible to everyone that has access to these pictures of this job.  

Now you can go back to the Settings page of the job. Under 1. Access Type, you can now change the settings from Manual Tagging to QR Tagging with List of Names, make sure to safe the settings on the left side or the bottom of the page. After you've changed the settings, you can now see and click the imported names list ("Manage Names").

If everything is set up under the Settings page, you can now change the job status from Planning to Selling.