Set up and collect a session fees

Table of contents

• Overview
• Create a dedicated shop page for session fees
• Alternative: collect the session fee via a Prepay job
• Providing coupons
• Takeaway

Overview

This article provides a comprehensive guide on how to collect a session fee through GotPhoto. Please be aware that this method serves as a workaround, as scheduling tools such as Acuity or Calendly have not yet been integrated into GotPhoto. We anticipate offering this option to you at some point in the future.

Create a dedicated shop page for session fees

1. Create a product under an additional service (My products), and name it something like "Session Fee"
   
2. Create a new price list and add the "Session Fee" product to it (do not add any additional products).
   
3. Create a public photo job, select either an existing website page or create a new one and assign the session fee price list to the job.
   
4. If you create a new page, give your page a title and click Save. This will be the name of the tab in your online shop. Save the job settings.  Please note that the page is not published yet. In order to publish it, navigate to your Online shop settings > Pages & Menu> locate the public job and tick the box next to Publish job.
   
   This is what the new page will look like for your customers:
   
5. In the automated campaign of the job, set up one notification and use the trigger "After an order has been placed" to send out the link to your scheduling tool.
   
6. On the Photo Management page of your Session Fee job, create an album, name "Pay your session fee" or similar, and upload a logo or placeholder image. You can remove the watermark.
   This is how the session fee product will look like for your customers:

Alternative: collect the session fee via a Prepay job

⚠ Please note: Prepay is not activated by default and is reserved for North American customers on higher-tier plans with specific business needs. If you believe Prepay may be a good fit for your account, please contact your account manager.

In your Photo Job with the setting QR tagging with list of names, set up the Prepay settings, and assign a Prepay Price Profile that only includes the Session Fee product.

This is how the product will appear in your Prepay shop:

Providing coupons

If you'd like to credit the session fee toward a future purchase, you can add a job-level coupon with the same value as the session fee.

Please be aware that customers can only redeem one coupon/voucher per purchase. If the job has a coupon that is automatically applied to the order, and customers add a second voucher code before checkout, their code will overwrite the job coupon.

Takeaway

While we aspire to offer an integrated scheduling tool and an improved Prepay solution in the future, utilizing a public job may serve as a viable workaround for instances where you wish to collect payments in advance.