Set up and manage Makeup Day jobs

Table of contents

• Overview
• Functionality
• Workflow
• Q&A
• The takeaway

Overview

Life happens! When students miss Picture Day, you may need to organize a Makeup Day. This article introduces GotPhoto's updated workflow for managing Makeup Day photo sessions efficiently.

Functionality

You can now add one or more sub-jobs to your main job for Makeup sessions. This keeps your jobs organized and provides separate tracking for orders, effort, and revenue. Makeup sub-jobs appear beneath the main job in your overview and can be expanded using the ˄ symbol.

Workflow

1. Create your main job and upload your names list as usual.
2. On the job's main settings page, click + Add Makeup day.
   
3. Fill in details and name your job (e.g., "Makeup Day - Oct 20"). Click Save job.
   
4. Use the Makeup Day Starting Guide to walk through the steps.
   
5. Prepare your list of absent students:
   • Entagged users: Import the CSV list into the app or use it as a checklist.
   • QR code users: Search the PDF on Picture Day and reprint only the necessary cards.
6. Adjust Makeup Day job settings: yearbook photo, pricing, deadlines, and automated campaigns.
   
7. Set up an Automated Campaign (Communication Profile) specific to Makeup Day (e.g., rename to “Makeup Day Campaign”).
   
8. Upload photos to the Makeup Day sub-job, not the main job.
   
9. Set your job to Selling.
10. Export student data across all jobs or separately.
    

Q&A

• Don't see the button? Upload your names list first. It appears after list import.
• Need to add more students? Add them to the main job, then reprint cards or tag them in Photo Management.
• Is there a limit to Makeup Days? The system handles up to 5 Makeup sub-jobs.
• Job set to Registration? Temporarily switch to QR Tagging with List of Names to access the Makeup Day feature.
• Do main job changes apply to Makeup Days? No, settings must be adjusted manually.
• Can editing services be used separately? Yes, for both jobs.
• Archive main job only? Makeup Day job remains active unless archived separately.
• Can I set up makeup days for prepay jobs? Make-up day jobs don't support the prepay feature. 

The takeaway

GotPhoto’s Makeup Day workflow helps you stay organized and ensures no subject is left out. With sub-jobs, you gain flexibility in planning, tracking, and selling—while keeping your business running smoothly.