Set up and manage Makeup Day jobs

Table of contents

• Overview
• Functionality
• Workflow
• Q&A
• The takeaway

Overview

Life happens! When students miss Picture Day, you may need to organize a Makeup Day. This article introduces GotPhoto's updated workflow for managing Makeup Day photo sessions efficiently.

Update August 2025: The job header page design is currently being improved, and this change will be rolled out gradually to all users.

The most significant update is the redesign of the “+ Makeup day” button. In case you notice differences in the layout, this is part of the new streamlined experience. 

Functionality

You can now add one or more sub-jobs to your main job for Makeup sessions. This keeps your jobs organized and provides separate tracking for orders, effort, and revenue. Makeup sub-jobs appear beneath the main job in your overview and can be expanded using the ˄ symbol.

Workflow

1. Create your main job and upload your names list as usual.
2. On the job's main settings page, click + Add Makeup day.
   
3. Fill in details and name your job (e.g., "Makeup Day - Oct 20"). Click Save job.
   
4. Use the Makeup Day Starting Guide to walk through the steps.
   
5. Prepare your list of absent students:
   • Entagged users: Import the names list into the app or use it as a checklist.
   • QR code users: Prepare the QR cards for absentees under Step 2 of the overview.
6. Adjust Makeup Day job settings: yearbook photo, pricing, deadlines, and automated campaigns.
   
7. Set up an Automated Campaign (Communication Profile) specific to Makeup Day (e.g., rename to “Makeup Day Campaign”).
   
8. Upload the makeup day photos to the Makeup Day sub-job, not the main job. For a higher number of photos, use one of our faster upload methods.
   
9. Set your job to Selling.
10. Export student data across all jobs or separately.
    

Q&A

• Don't see the Makeup day icon? Upload your names list first. It appears after list import.
• Need to add more students? Add them to the main job, if you have already generated the makeup day cards, delete the current ones and generate them again, so the additional subjects are added. Alternatively, you can tag the additional galleries afterward in Photo Management.
• Is there a limit to Makeup Days within a job? This version is specifically designed for makeup days for students who have missed classes. Although we have successfully tested the feature with up to ten makeup jobs, we recommend against regularly utilizing it at that scale.
  There are important design considerations to be aware of, especially regarding student data exports and statistical analysis:
  Export performance: Handling 30 makeup jobs can take approximately three times longer than processing 10.
  Interface responsiveness: Dropdowns and setup wizards tend to slow down noticeably with a larger number of jobs.
  Statistics generation: Revenue reports and job statistics may require additional time to generate, resulting in potential delays.
• Job set to Registration? Temporarily switch to QR Tagging with List of Names to access the Makeup Day feature.
• Do main job changes apply to Makeup Days? No, settings must be adjusted manually.
• Can editing services be used separately? Yes, for both jobs.
• If I set up a global access code in the original job, will it work in the makeup job? No. Global access codes are not supported at this time. 
• Can I select the output order for QR cards in a makeup job? No, this option is only available in the parent job.
• Archive main job only? Makeup Day job remains active unless archived separately.
• Can I set up makeup days for prepay jobs? Make-up day jobs don't support the prepay feature. 
• Can I use SpotMyPhotos for makeup jobs? No, you can’t use SpotMyPhotos for makeup jobs. SpotMyPhotos automatically pulls data from an existing job and sends it back into that same job. Due to this setup, the makeup day workflow would not function correctly.
• What happens if a student has a retake session on the Make-up Day, and parents choose a yearbook photo in the makeup day job - Will this selection overwrite the default index photo in the main job? Yes, it will. However, if neither you nor the parents select a different index photo in the Make-up Day job, the default index photo from the main job will be used for the student data export. It's important to keep that in mind.  

The takeaway

GotPhoto’s Makeup Day workflow helps you stay organized and ensures no subject is left out. With sub-jobs, you gain flexibility in planning, tracking, and selling - while keeping your business running smoothly.