Set Up and Collect Session Fees

Overview

This article provides a comprehensive guide on how to collect a session fee through GotPhoto. Please be aware that this method serves as a workaround, as scheduling tools such as Acuity or Calendly have not yet been integrated into GotPhoto. We anticipate offering this option to you at some point in the future.

Create a Dedicated Landing Page

1. Create a product under an additional service, and name it something like "Session Fee":
   
2. Create a new price list and add the "Session Fee" product to it (Do not add any additional products):
   
3. Create a public photo job and assign the session fee price list to it:
   
4. Create a landing page for your customers to purchase your session fee on.
   Navigate to the Online Shop page [Classic Interface: the Settings page], and then select the Pages & Menu page from the left-hand menu.
   Under Select page type, find the Public Jobs option and click Create Page.
   
5. Give your page a title and click Save. This will be the name of the tab in your online shop.
   
6. Back in your Session Fee job, select this website from the dropdown menu on the Settings page. Save your settings and set your job to "Selling".
   
   This is what the tab will look like for your customers:
   
7. In the automated campaign of the job, set up one notification and use the trigger "After an order has been placed" to send out the link to your scheduling tool:
   
8. On the Photo Management page of your Session Fee job, create an album and upload a logo or placeholder image. You can remove the watermark:
   
   This is how the session fee product will look like for your customers:
   

Alternative: Collect the session fee via a Prepay Job

⚠ Please note: Prepay is not activated by default and is reserved for North American customers on higher-tier plans with specific business needs. If you believe Prepay may be a good fit for your account, please contact your account manager.

In your Photo Job with the setting QR tagging with list of names, set up the Prepay settings, and assign a Prepay Price Profile that only includes the Session Fee product.

This is how the product will appear in your Prepay shop:

Providing Coupons

If you'd like to offer a discount for the amount of the Session Fee for future orders, you can add a coupon to your Photo Job that will automatically be applied.

Please be aware that customers can only redeem one coupon/voucher per purchase. If the job has a coupon that is automatically applied to the order and customers add a second voucher code before checkout, their code will overwrite the job coupon.

The Takeaway

While we aspire to offer an integrated scheduling tool and an improved prepay solution in the future, utilizing a public job may serve as a viable workaround for instances where you wish to collect payments in advance.