Stripe Express Reports

Overview

Stripe Express offers a variety of exports that you can directly access under the Financial Reports section in your admin area. This article will provide you with further information on each available report. 

Please note: These exports are provided by Stripe, not by GotPhoto.

The Different Reports

Reports come with a 2-business day buffer, meaning you can access data for an order only once two business days have elapsed since the order was placed.

When selecting the date range for the report, please remember that you can only choose "Current Day - 2" as the end date because data is not immediately available in Stripe.

When you click Download, the report generation process will start, and the download will begin as soon as it's ready. Please refrain from closing your browser while the process is ongoing to ensure a successful download. For some reports, it may take 1–2 minutes. 

1. Account Statement
   Stripe's Account Statement is a monthly financial report summarizing all transactions, fees, and balances associated with your Stripe payment processing account.
   
2. Balance
   Stripe's Balance Exports provide a detailed record of the changes that occur within your Stripe account balance, chronologically documenting each balance change along with its associated date. These exports are tools for tracking and recording the fluctuations and movements of funds within your Stripe account, offering insight into how your balance has evolved over time.
   • Balance summary

     This report provides a starting balance from the Start Date, an ending balance on the End Date, and a summary of payments, payouts, and fees for the selected period. Use it if you need a more general overview without detailed breakdowns.

     
     

     

   • Balance change from activity
     This report lists all transactions, detailing the amount paid by customers and the remaining amount after fees. It's optimal for reconciling GotPhoto orders with Stripe payments. Use the order number in the description column for easy reconciliation.
     Our sample export below displays the different columns. Under the reporting category, you will find charges and refunds; the same applies to the description column, which would list payments and refunds if available.
     

   • Payouts
     This report displays payouts from the specified period, detailing their amounts
     and any related payout fees (excluding payment or service fees). It's designed
     to provide an overview of payouts. Please note that some recent payouts might not be included with a date range up to the current day - 2 days.
3. Payout Reconciliation

   Payouts, made to your bank account, are based on the date of the balance change. This report will help to reconcile Stripe payouts against your bank statements.

   • Balance summary

     This report is a more streamlined version of "Balance - Payouts."  It offers an overview of payouts but carries the same limitations. Use it for a concise understanding of payouts.

     

   • Payout reconciliation
     This report offers a detailed breakdown of the total payouts from the "Balance Summary" report. It includes all activities contributing to the payouts within this time frame and provides itemized downloads. It's best for those seeking an in-depth analysis and record-keeping of payout components.

   • Ending balance reconciliation
     This report provides a thorough breakdown linking transactions to their respective payouts.
     

The Takeaway

To gain a comprehensive understanding of all your Stripe Express transactions and payouts within your specified date range, it's essential to recognize that you may need to combine and cross-reference multiple reports. This holistic approach ensures you capture a complete picture of your financial transactions and payouts, providing you with valuable insights for your accounting.