Upload Photos via FTP

Overview

Using an FTP allows for efficient photo uploads and organization within GotPhoto. In this article, we'll guide you through the steps of creating an FTP user, setting up the necessary connection details, and utilizing an FTP program for seamless photo transfers.

The video below shows a quick explanation for using up this feature.
Written instructions continue below.

Create an FTP User

1. Find the manage users page under Settings →  User & Passwords
2. Select Actions next to the pre-made default administrator user. Then click Edit and a form will pop up where you can edit the user.
3. Tick the box for Upload photos via FTP and two options will appear. Choose a username and password to be used when uploading via FTP. 
4. Once this form is completed, click Save.

Creating additional users:

1. First select the blue Add user button at the top right of the manage users page.
2. Complete the form, adding usernames and passwords and selecting the access rights you would like this user to have.
3. Save the form.

Using an FTP Program

You will need an FTP program. We recommend the following free program:

Filezilla (MacOS X / Windows)

You can establish an FTP connection in these programs with the following connection data:

• Upload Protocol: SFTP (Important: Not FTPS!)
• Server/Host: sftp.gotphoto.com
• Port: 22
• User name: (same as FTP user name in your account)
• Password: (same as FTP password in your account)

After establishing a successful connection and accepting the certificate, you will see a folder structure. All jobs that are currently set to "Planned (Inactive)" are displayed here as folders. The names of the folders always correspond to the internal job name. You can now transfer individual photo files or entire directories from your computer.

You can now create a new folder (e.g., 'Class 1') and fill this folder with images. This folder will then be displayed as an album in the Photo Management section of your Photo Job. All images that are uploaded directly into this folder are created or displayed in the Individuals images area of the album.

You can also add further subfolders to this album if you want to divide the group and individual images directly during upload. Please create two further subfolders within the album's folder with the names "group" and "individuals". 

For the upload, the structure would look like this:

job00001/group 1/ (if all images are to be uploaded to the Individuals area)

or

job00001/group 1/individuals (for single photos incl. QR Card photos, if applicable)

or 

job00001/group 1/group (for the group pictures of this album)

After your photos are uploaded, they will take a few minutes to process and appear in the administration menu. 

⚠ Important: Please note that the Photo Jobs will not appear in the FTP folder structure if the job status is set to "Selling"!

The Takeaway

Using an FTP for uploading and organizing your photos provides speed and flexibility, ensuring a smooth workflow in managing your photo jobs.