Pre Registration for photo day: Frequently Asked Questions

What is "Registration for photo day"?

This feature offers you the possibility to obtain the parents' permission for photos of their children before the photo shoot day. In addition, this feature automatically creates a list of names from the information registered, which is useful for generating unique QR Cards and for student data exports.

How do I use this feature?

When you create a new Photo Job, you can choose "QR-Tagging Registration for photo day" in the 'Choose a method' dropdown box in your Photo Job's Settings tab. If you don't see this option, make sure the "Access code for each person" box is selected for the Access Type.

You should then be able to select the registration deadline (up to seven days before the photo day), set the registration access code, and create extra QR Cards.

If you’re staggering your photo shoot to multiple days, include the number of days within the ‘Duration of Shoot’ box.

We recommend choosing an easy-to-remember access code to make it easy for the parents to log in, such as the school's name followed by the year (e.g. "GotPhoto2018").

 

Pro Tip: If you create manual albums with the group /grade / team names based on the names list column "Group", your customers can simply select the  correct one in a drop down menu. Otherwise, customers would need to enter the group name manually which can create duplicates (different spelling, etc)  that need to be cleaned afterwards in the names list. Name your first group "Select Group", so that customers are aware that they need to select a group, otherwise they might overlook it. 

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Under, ‘Allow Parents to Register For’ you can grant parents the ability to pre-register for individual, group/class/team photos, and/or family/siblings. For Family/ Siblings pictures, you'll find the following options 

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Once you select one of these options, your customers will see the link to your scheduling tool. Important, in order to show your scheduling tool, when you set up the Registration for Photo Day, add one of these options, e.g. Family photos and ask the customer to check the box for individuals photos and family photos, so that they see the link to your scheduling tool (Acuity, Calendly, etc). 

At this point, it's not possible to add the scheduling tool only for individual pictures, but we're working on that improvement. 

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As your customers register, you should see the number of registrations increase, and you can click on "See full list" in order to check who has registered. It's a good idea to generate extra QR Cards for those who forget to  register or in case you'll need more for staff, groups, siblings, etc.  



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With the chosen access code for registration, your customers can now log in from your online shop and enter their data, such as their email, name of their child/children, and the class/group they are in.

 

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When your customer has filled in the form and clicked "Register now", this data will automatically be added to a list of names in the Photo Job and to the QR Cards waiting to be generated. The QR Cards can then be created as usual from within your Photo Job.




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