---
title: Create and manage albums in your photo job
description: Creating an album within your photo job is a practical way to organize and manage your photos effectively.
---
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September 1, 2026
# Create and manage albums in your photo job
**Table of contents**
- [Overview](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Overview)
- [Album best practices for different photo jobs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Album-best-practices-for-different-photo-jobs)
- [School jobs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#School-jobs)
- [Seniors jobs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Seniors-jobs)
- [Sports jobs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Sports-jobs)
- [Dance jobs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Dance-jobs)
- [Create an album](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Create-an-album)
- [Bulk delete albums](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Bulk-delete-albums)
- [Sort albums](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Sort-albums)
- [Sort photos in albums](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Sort-photos-in-albums)
- [Edit album settings](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Edit-album-settings)
- [Deactivate or activate an album](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#Deactivate-or-activate-an-album)
- [FAQs](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#FAQs)
- [The takeaway](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job#The-takeaway)
### **Overview**
Creating albums within your photo job helps you organize and manage your photos. This guide explains how to create, edit, and manage albums. You'll also learn how to assign a unique price list to an album, overriding the job's default price list, and how to create an album that's accessible to everyone.
---
### **Album best practices for different photo jobs**
Here are our recommendations for creating albums based on the type of photo job:
### **School jobs**
For most school jobs, create an album for each teacher, using the class photo as the group photo. This setup allows every student in the album to see their own photos and the class photo.
\[Optional\] If you're using a names list, you can [re-sort photos based on the names list](https://help.gotphoto.com/en/support/watermark-downloads?hsLang=en) to automatically build albums by group or teacher and assign the correct student to their album.
### **Seniors jobs**
When a job includes different picture types (e.g., formal indoor, formal outdoor, cap and gown), we recommend creating a separate album for each picture type. This way, customers will see neatly labeled albums when they log into the shop, making it easy to browse their photos.
You can also apply a different price list to an album within a job to offer various products and prices based on the picture type. Adjust this setting within the [album settings](https://help.gotphoto.com/en/support/create-and-manage-albums-in-your-photo-job?hsLang=en).
**Important:** If you're using multiple photo jobs in GotPhoto for one overall job (e.g., studio sessions over several days), manually build your albums instead of using the [re-sort photos based on the names list](https://help.gotphoto.com/en/support/activate-access-codes-and-organize-photos-qr-cards-only?hsLang=en) feature. This feature won't work if your names list is in the main job, but you're building galleries in a secondary job.
### **Sports jobs**
#### If you're using one access code per athlete:
Typically, create an album for each team, with the team photo as the group photo. This allows every athlete in the album to see their individual photos and the team photo.
\[Optional\] If you're using a names list, you can [re-sort photos based on the names list](https://help.gotphoto.com/en/support/activate-access-codes-and-organize-photos-qr-cards-only?hsLang=en) to automatically build albums by team and assign the correct athlete to their album.
#### If you're using one access code for the whole job:
Use different albums for each team. This helps customers easily find their team's album in the shop instead of scrolling through all images.
### **Dance jobs**
In most cases, you can upload all dancers' photos into one album, allowing customers to view different costumes in a single location. Alternatively, create albums for each group or costume so customers see neatly labeled albums when they log into the shop.
\[Optional\] If you're using a names list and want to create an album for each costume, you can [re-sort photos based on the names list](https://help.gotphoto.com/en/support/activate-access-codes-and-organize-photos-qr-cards-only?hsLang=en) to automatically build albums by group and assign the correct dancer to their album.
---
### **Create an album**
Follow these steps to create a new album:
1. Within the Photo Job, go to the **Photo Management** tab and click the blue **+ Create new album** button.
2. **Name your album**. You can always adjust album settings later.
3. \[Optional\] Under **Advanced Settings**, select the **Album available for everyone** option if you want this album to be accessible to everyone in the job.
If selected, you won't need to upload QR cards for this album, as all photos will be treated as group photos. This setting cannot be undone after the album is created. Your album will be marked as "Album available for everyone" for easy identification.
**Please note:**
- If a package includes products specifically assigned to group photos, and these group photos are only available in an "Album available for everyone," these packages won't appear in the shop. However, customers can still purchase these group photo products from the à la carte section if available there.
- To display packages in the shop, change the photo type's availability settings within the package to include "All" or both "Individual + Group Photos." While this makes packages visible, it may lead to different pricing or download options for group and individual photos, which might not be ideal. We are working on improvements for this behavior.
4. To create a regular album with individual and group photos, click the blue **Create New Album** button.
5. Inside the album, photos are categorized as:
- **Group:** These photos are visible to everyone within the album (i.e., all subjects can see any group photos in that album).
- **Individuals:** Only the subject with the corresponding access code can view these photos (i.e., multiple subjects can be in the individual section, but they will only see their own photos).
---
### **Bulk delete albums**
You can delete multiple albums at once from Photo Management.
1. Select the checkbox next to each album you want to delete. To select all albums, use the checkbox at the top of the list.
2. Click Delete selected above the album list.
3. Confirm the deletion when prompted.
You can select all albums or only specific albums, depending on what you want to remove.
### **Sort albums**
Use **Sort** to arrange your albums alphabetically in Photo Management
1. Click **Sort** above the album list. Under What to sort, select Albums.
2. Under **Order**, choose:
- A–Z to sort albums in ascending order.
- Z–A to sort albums in descending order
The albums will be reordered according to your selection.
### **Sort photos in albums**
Use **Sort** to change the order of photos within all albums in the job.
Note: Sorting photos in albums is only available for jobs that do not have activated access codes.
1. Click **Sort** above the album list.
2. Under **What to sort**, select Photos in albums.
3. Under **Sort by**, choose how you want to sort the photos:
- Photo name
- Filename
- Width
- Height
- Date created
- Timestamp
Select the desired order to apply the sorting.
### **Edit album settings**
Once an album is created, you can access its settings to make changes.
Under **Album Actions**, select **Edit Album Settings**.
From here, you can:
1. Modify the name of the album.
2. Attach a price list specifically for that album. This will **overwrite** the job's default price list.
Once a different price list is assigned, the album will have a green label showing the album's price list name.
**Important:** Please use a price list with products from the same lab as the job's price list.
3. Add a description for the album, which will appear next to your customers' photos in the proofing shop. Please note that this description is currently only displayed in the new shop for jobs with the access types **One access code** or **global access code**, as only thiese two access types currently supports the album view in the shop.
Remember to save your changes before you leave!
---
### **Deactivate or activate an album**
Under **Album Actions**, you have the option to deactivate an album.
Deactivating an album hides it and its galleries from customer view when your job is set to selling. The album will also be labeled as a "hidden album" in **Photo Management**. A new option to activate the album will appear under the **Album Actions** menu, allowing you to restore it for viewing.
**Please note:** If your job is already set to selling, and you deactivate an album, some customers may still have access unless they clear their browser cache and cookies or log out and log back into the store. Consider advising customers of this if necessary.
---
### **FAQs**
**Which job types support albums in the new shop?**
Currently, the album view is supported when using a global access code or when the **One access code** access type is applied. We are exploring the possibility of extending this functionality to orders with individual access codes in the future. However, we don't have a specific timeline to share at this time.
**Is there a fast way to toggle between albums within a job?**
When viewing an album, you can quickly move to another album without returning to the album list.
- Click the album dropdown in the upper-right corner.
- Select the album you want to view.
- The selected album opens, allowing you to manage its photos.
Use this dropdown to quickly toggle between albums in the same photo job.
**Can I assign a different price list to an individual album?**
Yes, you can assign a unique price list to an album. This price list will override the main job's price list. Ensure that the album's price list uses products from the same lab as the job's price list.
**What happens if I make an album available for everyone?**
If you choose the "Album available for everyone" setting, all photos within that album will be treated as group photos, and you won't need to upload QR cards for it. This setting cannot be undone after creation. Be aware that packages specifically tied to group photos might not appear in the shop if those group photos are only in an "Album available for everyone."
What does the blue cart icon under the pictures in the photo management tab mean?
The blue cart icon underneath pictures in photo management means that a customer ordered that specific image. The number with that cart indicates the number of times that image was ordered, though this can vary depending on your price profiles and product offerings.
**How do "group" and "individual" photo categories work within an album?**
- Group photos: These photos are visible to everyone who has access to that album.
- Individual photos: Only the specific subject with the correct access code can view their individual photos within the album.
**Can I hide an album from customers?**
Yes, you can deactivate an album from the Album Actions menu. Deactivating an album will hide its photos from customer view when your job is in selling mode and label it as a "hidden album" in Photo Management. You can reactivate it at any time.
**What is the maximum number of albums that is supported within a job?**
Jobs support up to 100 albums. Adding more albums can result in reduced functionality, such as disabled drag-and-drop actions.
---
### **The takeaway**
Albums help you efficiently categorize your photos for groups and individuals. You can edit your album settings at any time to meet your photo job needs.
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