--- title: "Best practices: Save time and increase sales" description: Best practices to save time and earn more with GotPhoto --- [Skip to content](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#main-content) - [English](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales) - [Deutsch – Deutschland](https://help.gotphoto.com/de-de/support/so-sparst-du-zeit-und-steigerst-deinen-umsatz) English Show submenu for translations ![GotPhoto Logo](https://help.gotphoto.com/hs-fs/hubfs/ChatGPT%20Image%20Aug%2021%2c%202026%2c%2011_09_15%20AM.png?width=250&height=81&name=ChatGPT%20Image%20Aug%2021%2c%202026%2c%2011_09_15%20AM.png) Open main navigation Close main navigation - - [English](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales) - [Deutsch – Deutschland](https://help.gotphoto.com/de-de/support/so-sparst-du-zeit-und-steigerst-deinen-umsatz) English Show submenu for translations Hello. 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[Best practices](https://help.gotphoto.com/en/support/business-growth?hsLang=en#best-practices) September 1, 2026 # Best practices: Save time and increase sales ![Learning Lab banner introducing best practices for saving time and increasing sales with GotPhoto.](https://help.gotphoto.com/hubfs/Email-US%20-%20CE%20-%20Learning%20Lab%20Graphics-1200x400-draft-2.jpg) **Table of contents** - [Overview](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#Overview) - [Save time](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#Save-time) - [Names lists](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#Nameslists) - [Earn more](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#Earn-more) - [Communications](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#Communications) - [The takeaway](https://help.gotphoto.com/en/support/best-practices-save-time-and-increase-sales#The-takeaway) ### **Overview** In this guide, you’ll find workflow tips and GotPhoto features that help you streamline your setup, reduce manual work, and grow revenue. ### **Save time** ### **1. Standardize your job setup with Job Duplication** Instead of creating each job from scratch, [**use the Job Duplication feature**](https://help.gotphoto.com/en/support/save-time-and-duplicate-a-photo-job?hsLang=en). - Keep setups consistent across similar or recurring sessions. - Reduce setup mistakes by reusing configurations. - Work more efficiently when managing multiple or repeat shoots. ![Screenshot of the Job Duplication feature in GotPhoto used to copy job settings.](https://help.gotphoto.com/hubfs/gotphoto-migration/OWuz0k2jrgyfsWG3D78ZVgcMZnjIuaEirw.png) ### **2. Prevent issues before going live with the Go-Live checklist** Before switching a job to Selling, use the built-in [**Go-Live checklist for proofing jobs**](https://help.gotphoto.com/en/support/change-the-job-status?hsLang=en). - Catch missing settings before launch. - Review all key configurations in one place. - Activate revenue-driving settings like archiving dates and coupons. ![Screenshot of the Go-Live checklist used to confirm job settings before switching to Selling.](https://help.gotphoto.com/hubfs/gotphoto-migration/WrqPbjPpr5xARZXmOgVcEhsWs87R05O-FA.png) ### **3. Keep makeup days inside the same job** Use the [**Makeup day feature**](https://help.gotphoto.com/en/support/set-up-and-manage-makeup-day-jobs?hsLang=en) to streamline absentees \[US & CA only\] - Keep data clean and organized. - Avoid duplicate access codes. - Export yearbook data seamlessly. ![Screenshot showing the Makeup Day feature for managing additional photo days within the same job.](https://help.gotphoto.com/hubfs/gotphoto-migration/PAcP5F2rLEa2PieS6-btOca3yVafGbqLPQ.png) ### **4. Reduce editing time with AI Editing on Upload** Enable **AI-powered Editing on Upload** to automatically optimize images during upload. Your first 100 edits are included. Learn more: [**Job Settings: Editing on Upload**](https://help.gotphoto.com/en/support/job-settings-photo-editing-at-upload-bundle?hsLang=en) ![Screenshot of the Editing on Upload setting for AI-powered photo optimization.](https://help.gotphoto.com/hubfs/gotphoto-migration/kn2oi6C0kPSwrHOspSd8G5gyhm5ZjO4BsQ.png) ### **5. Monitor upcoming batch deadlines** Your dashboard shows upcoming and overdue batch deadlines so you can plan ahead and avoid rush situations. ![Screenshot of the GotPhoto dashboard showing upcoming and overdue batch deadlines.](https://help.gotphoto.com/hubfs/gotphoto-migration/NhAwGbo2Dv30dJ5S7woIvPd8xVZQ93T8zw.png) ### **6. Identify access codes without orders quickly** Use the order column in the Subjects tab to instantly see which access codes have not converted into orders. This reduces manual tracking and helps you focus follow-ups efficiently. ![Screenshot of the Subjects tab showing the order column to identify access codes without orders.](https://help.gotphoto.com/hubfs/gotphoto-migration/36Vg01X6xqMIkD_VPWHzIxuDVCKJjg3XaA.png) ### **Names lists** ### **7. Standardize your names list handling** Follow these best practices to prevent common upload errors. - Always use the provided template in your job settings. - Do not delete template columns; leave unused ones blank. - Double-check column accuracy and consistency. - Save and upload in UTF-8 format. - Use Google Sheets for optimal CSV viewing. - Use a new list for every job. - Keep naming conventions consistent. - [Upload a names list](https://help.gotphoto.com/en/support/nameslist-import?hsLang=en) - [Fix names list character issues](https://help.gotphoto.com/en/support/why-special-characters-or-rosters-may-not-import-correctly-in-gotphoto?hsLang=en) ![Screenshot showing an example names list template for uploading participant data into a GotPhoto job.](https://help.gotphoto.com/hubfs/gotphoto-migration/kJ7vmwn_xjjx-eUkWNeLVsRn46YwIgJZ0w.png) ### **8. Save time with Airstudio integration** Streamline scheduling, staffing, and workflows with Airstudio. - No duplicate data entry. - Automatic syncing between systems. - Reduced operational errors. [Airstudio and GotPhoto Integration](https://help.gotphoto.com/en/support/airstudio-and-gotphoto-integration?hsLang=en) [Airstudio partner information](https://www.airstudio.info/gotphoto-contract) ![Diagram showing the connection between AirStudio (pre-capture management) and GotPhoto (sales and fulfillment) in one integrated photography workflow.](https://help.gotphoto.com/hubfs/gotphoto-migration/8uDNFwVJr9-Uyy_iukOr6amM7AU25znckg.png) ### **Earn more** ### **9. Earn more per participant by using the new shop** - Higher conversion rates across volume photography. - Approximately 80% of orders come from mobile devices. - Tiered discounts, upselling options, and abandoned cart reminders increase basket size. - **Average +13% GMV uplift across job types.** - Screenshot protection: disabled right-click on desktop and disabled long-press functionality on mobile. - Retouching add-on service in the cart that can’t be missed. - View all current features and find out which ones will be added to the new Shop next: [The new GotPhoto Online Shop](https://help.gotphoto.com/en/support/the-new-gotphoto-online-shop?hsLang=en) ### **10. Offer the add-on retouching product** - Appears directly in the cart for maximum visibility. - Flexible: use AI retouching or handle it yourself. - Fast delivery increases perceived value and revenue. ![Screenshot showing the add-on retouching product displayed in the checkout cart.](https://help.gotphoto.com/hubfs/gotphoto-migration/5gUAopRFsgNlkRGHSubu09ckw-56b3jSiA.png) [Offer the professional retouching add-on in GotPhoto](https://help.gotphoto.com/en/support/offer-the-professional-retouching-add-on-in-gotphoto?hsLang=en) ### **11. Use automated abandoned cart reminders** Recover lost sales automatically with **Cart Reminders:**  No manual set/up or follow-up required. - Emails are sent automatically to registered customers who leave items in their cart. - Fully customizable timing and messaging. [Use automated abandoned cart reminders](https://help.gotphoto.com/en/support/use-automated-abandoned-cart-reminders-basket-reminders?hsLang=en) ![Mobile view: Cart reminder](https://help.gotphoto.com/hubfs/gotphoto-migration/jlw4mlPfRE0X4Tdo5naQLlkzZ5p9fUGDRQ.png) ### **Communications** ### **12. Be strategic with your outreach** - Adjust email cadence based on campaign triggers. - Exclude customers who have already purchased. - Send reminders as coupon deadlines approach. - Extend availability slightly before archiving. More guidance and best practices can be found here: - [Set up an automated campaign](https://help.gotphoto.com/en/support/set-up-automated-campaigns-in-gotphoto?hsLang=en) - [Add an automated campaign to a job](https://help.gotphoto.com/en/support/add-an-automated-communication-campaign-to-a-photo-job?hsLang=en) - [Add a message to a campaign](https://help.gotphoto.com/en/support/add-a-message-to-an-automated-campaign?hsLang=en) - [Send one-time messages](https://help.gotphoto.com/en/support/send-one-time-messages-email-newsletters?hsLang=en) - [Generate Contact Sheets](https://help.gotphoto.com/en/support/generate-contact-sheets?hsLang=en) - [Download Picture Day flyer templates](https://www.gotphoto.com/templates/picture-day-flyer-templates/?hsLang=en) - [Create standout newsletters](https://www.gotphoto.com/blog/framing-your-message-how-to-create-a-standout-photography-newsletter/?hsLang=en) (blog & webinar) ![Screenshot showing communication and outreach settings used to schedule and manage customer messaging.](https://help.gotphoto.com/hubfs/gotphoto-migration/6lJtstYNOH016ckC1fw0_PvYc53Ocjzclw.png) ### **13. Track campaign performance** Use the [Campaign Performance Manager](https://help.gotphoto.com/en/support/campaign-performance-for-your-automated-email-campaigns?hsLang=en) to monitor delivery rate, open rate, buy rate, and revenue generated. - Replicate high-performing campaigns. - Send targeted follow-ups to non-buyers. - Fix engagement issues early. - Optimize timing and frequency. ![Screenshot of the Campaign Performance Manager showing delivery rate, open rate, buy rate, and revenue.](https://help.gotphoto.com/hubfs/gotphoto-migration/fM920u10BojvS3H0O-xO6U_N82VtOH3MEw.png) ### **The takeaway** For maximum seasonal impact: **Standardize → Automate → Upsell → Remind → Measure → Optimize** Explore these additional resources to get ready for a successful season and make the most of your setup: - Use the chatbot in your Admin Area. - Use this Help Center. - Join your local GotPhoto User Facebook Group  - [UK GotPhoto Community Group](https://www.facebook.com/share/g/1AcvxSLxmg/?mibextid=wwXIfr) - [US/CA GotPhoto Community Group](https://www.facebook.com/groups/gotphoto) We’re excited to see your success this season! - [Getting Started](https://help.gotphoto.com/en/support/getting-started?hsLang=en#main-content) - [One-Time Settings](https://help.gotphoto.com/en/support/getting-started?hsLang=en#one-time-settings) - [Price Lists and Product Packages](https://help.gotphoto.com/en/support/getting-started?hsLang=en#price-lists-and-product-packages) - [Your Online Shop](https://help.gotphoto.com/en/support/getting-started?hsLang=en#your-online-shop) - [Communication With Customers](https://help.gotphoto.com/en/support/getting-started?hsLang=en#communication-with-customers) - [Upselling Options](https://help.gotphoto.com/en/support/getting-started?hsLang=en#upselling-options) - [Navigation](https://help.gotphoto.com/en/support/getting-started?hsLang=en#navigation) - [How-To's](https://help.gotphoto.com/en/support/how-tos?hsLang=en#main-content) - [Review Phase](https://help.gotphoto.com/en/support/how-tos?hsLang=en#review-phase) - [Sales Phase](https://help.gotphoto.com/en/support/how-tos?hsLang=en#sales-phase) - [Workflow Guides for Specific Scenarios](https://help.gotphoto.com/en/support/how-tos?hsLang=en#workflow-guides-for-specific-scenarios) - [Planning Phase](https://help.gotphoto.com/en/support/how-tos?hsLang=en#planning-phase) - [Picture Day Phase](https://help.gotphoto.com/en/support/how-tos?hsLang=en#picture-day-phase) - [Manage your Account](https://help.gotphoto.com/en/support/how-tos?hsLang=en#manage-your-account) - [GotPhoto's Editing Services](https://help.gotphoto.com/en/support/gotphotos-editing-services?hsLang=en#main-content) - [GotPhoto's Editing Services](https://help.gotphoto.com/en/support/gotphotos-editing-services?hsLang=en#gotphotos-editing-services) - [Sports Graphics Creation Service by Next Gen](https://help.gotphoto.com/en/support/sports-graphics-creation-service-by-next-gen?hsLang=en#main-content) - [Next Gen](https://help.gotphoto.com/en/support/sports-graphics-creation-service-by-next-gen?hsLang=en#next-gen) - [Entagged & GotPhoto Tagging App](https://help.gotphoto.com/en/support/entagged-gotphoto-tagging-app?hsLang=en#main-content) - [Master Entagged with Comprehensive Tutorials.](https://help.gotphoto.com/en/support/entagged-gotphoto-tagging-app?hsLang=en#master-entagged-with-comprehensive-tutorials) - [Entagged Troubleshooting](https://help.gotphoto.com/en/support/entagged-gotphoto-tagging-app?hsLang=en#entagged-troubleshooting) - [GotPhoto Tagging App](https://help.gotphoto.com/en/support/entagged-gotphoto-tagging-app?hsLang=en#gotphoto-tagging-app) - [Business & Growth](https://help.gotphoto.com/en/support/business-growth?hsLang=en#main-content) - [Stripe & Accounting Resources](https://help.gotphoto.com/en/support/business-growth?hsLang=en#stripe-accounting-resources) - [Best practices](https://help.gotphoto.com/en/support/business-growth?hsLang=en#best-practices) - [Webinars](https://help.gotphoto.com/en/support/business-growth?hsLang=en#webinars) - [Templates and Downloads](https://help.gotphoto.com/en/support/business-growth?hsLang=en#templates-and-downloads) - [GotPhoto Referral Program](https://help.gotphoto.com/en/support/business-growth?hsLang=en#gotphoto-referral-program) - [UK Materials](https://help.gotphoto.com/en/support/business-growth?hsLang=en#uk-materials) - [Troubleshooting](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#main-content) - [Uploading Photos](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#uploading-photos) - [Customer-Facing Issues](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#customer-facing-issues) - [Access Codes](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#access-codes) - [Managing Names Lists](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#managing-names-lists) - [Customer Outreach](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#customer-outreach) - [Customizing Your Shop](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#customizing-your-shop) - [Your Account](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#your-account) - [Price Lists](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#price-lists) - [Student Data Export](https://help.gotphoto.com/en/support/troubleshooting?hsLang=en#student-data-export) - [DIY Sports Graphic Creation & Group Composites](https://help.gotphoto.com/en/support/diy-sports-graphic-creation-group-composites?hsLang=en#main-content) - [Workflow Resources: QSuite, Pixnub & Team Photo Composite](https://help.gotphoto.com/en/support/diy-sports-graphic-creation-group-composites?hsLang=en#workflow-resources-qsuite-pixnub-team-photo-composite) - [GotPhoto North America](https://www.gotphoto.com/) - [T&Cs US](https://www.gotphoto.com/gtc-us/) - [T&Cs Canada](https://www.gotphoto.com/gtc-ca/) - [Privacy Policy US](https://www.gotphoto.com/data-privacy-policy-us/) - [Privacy Policy Canada](https://www.gotphoto.com/data-privacy-policy-ca/) - [DPA US](https://www.gotphoto.com/dpa-us/) - [DPA Canada](https://www.gotphoto.com/dpa-ca/) - [TOMs & sub-processors US](https://www.gotphoto.com/toms-and-sub-processors-us/) - 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